Introduction | Objectives | Nature | Apply for Assistance
Conveyance Claim | Approval of Proposal | Release of Grant | Per Diem Payment | Application Form

1) Introduction

This scheme is for providing financial assistance to permanent teachers of colleges and vice-chancellors of state universities, deemed to be universities and central universities, recognised under section 2(f) and 12 (B) of the UGC Act, to present research papers at international conferences abroad. In addition to this, this facility is available to the permanent teachers of institutions of national importance with 10% slots of the total approved cases in a year. Commission members are also eligible to apply under this scheme.

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2) Objectives

To enable the permanent Teachers in Colleges / Vice-Chancellors and Commission Members to present their research paper(s) in international conferences.

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3) Nature of Assistance Available Under the Scheme

The financial assistance for permanent teachers of colleges enlisted in 2 (f) and 12 B of the UGC Act will be limited to 50% of the total admissible expenditure such as travel, registration fee, per diem allowance and visa fee, once in three years. For Commission members and Vice-Chancellors of Universities enlisted in 2(f) and 12 B of the UGC Act, the assistance will be 100% on admissible expenditure once in three years.

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4) Procedure to Apply for Assistance

The application should be sent to the Secretary, UGC in the prescribed application form along with all necessary enclosures two months prior to the commencement of the conference. Incomplete applications will not be considered and no correspondence will be entertained in this regard. The submission of a proposal does not automatically mean that it has the approval of the UGC. If the paper is co-authored, then a no-objection certificate(s) from the author(s) may be attached with the application. In case of two or more applications for the same paper(s) only one application will be considered and priority will be given to the first author.

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5) Conveyance Claim

Persons selected for participation should travel by excursion category tickets in sectors by the cheapest air ticket (in any case not exceeding Air India fare). Actual fare not exceeding AC II Class train fare will be admissible for travel from the college headquarters to the nearest airport and back.

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6) Procedure for Approval of the Proposal

The proposal(s) received duly completed in all respects will be evaluated by subject experts. Based on their recommendation, a final decision will be taken by the UGC. The proposals of Vice-Chancellors and Commission Members will be approved by the Chairman, UGC, directly.

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7) Procedure for Release of Grant

In order to ensure prompt action in releasing the grant, the following documents shall be submitted :

1. A statement of account giving details of expenditure incurred on various items viz, travel, air port tax, registration fee, visa fee and daily allowance.
2. A utilization certificate in the prescribed format from the college/university auditor/chartered accountant for the total expenditure incurred on the visit.
3. The details of assistance received or facilities provided by the organisers of the conference or any other similar Indian/foreign agency.
4. The amount made available by the College/University/State Government and other sources.
5. The amount payable for each item by the UGC as per the terms and conditions.
6. A brief note on the participation in the conference.
7. Certificate of participation in the conference.
8. Conversion rate of the US dollar into Indian currency. (From any bank or other financial institution)

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8) Per Diem Payment

For the payment of daily allowance the Government of India’s rates will be followed. D.A. will be paid for the duration of the conference plus two days i.e. one day before and one day after the conference.

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9) Application Form

Application for Getting Financial Assistance to attend international conferences/symposia under the
‘Travel Grants’ scheme.